Prep for the Future / Sycamore Learning Company
Our team created and supports a custom application connecting ACT/SAT preparation, workshop scheduling, school contacts, instructors, registration, rosters, and online-course access.
The challenge
ACT, SAT, and PSAT preparation brings together students, instructors, school faculty, host locations, and the people administering the programme. A booking needs to make sense to all of them.
A seminar can meet over several dates, take place after school or on a weekend, or run as a live webinar. Students need clear choices and confirmations. Presenters need the right schedule and roster. School coordinators need the venue and participation details. Staff need to manage the entire sequence without losing the connection between those records.
Our application work joined public programme discovery and registration to the administrative tools behind delivery, practice testing, study-skills seminars, boot camps, and continued online preparation.
People and responsibilities
The application coordinates the people planning a programme, the people teaching it, the school hosting it, and the students taking part. Each group needs a different part of the same operational record.
Find a suitable seminar, review its dates and delivery format, select the relevant sessions, and complete registration. Student information stays connected to the booked workshop, attendance roster, confirmation, and any selected online-course access.
Presenter assignments and instructions connect the teaching team to the correct workshop. Dated sessions, workshop notes, and attendance rosters provide the context needed to deliver preparation classes, practice sessions, boot camps, and webinars.
School and organization records hold the location and contact context for hosting a programme. Faculty contacts and coordinators can be connected to workshop planning, venue arrangements, schedules, student participation, and communication with the delivery team.
Staff maintain organizations, workshops, test types, prices, sessions, presenters, and website visibility. Registration, roster, email, book-mailing, and online-access tools support the work before, during, and after a class.
Scheduling model
A workshop holds the programme context: preparation type, hosting organization, price, delivery format, presenter assignments, and publication settings. Its sessions hold the individual meeting dates and times.
That distinction supports programmes that meet once, on consecutive days, or over a longer boot-camp schedule. Registrations connect students to the selected sessions, allowing the public listing, confirmation, and session roster to describe the same booking.
Staff tools also keep practical details alongside the workshop, including presenter notes, room arrangements, attendance information, and programme costs. Organization-level settings support pricing and multi-workshop discount rules.
Scheduling and interoperability
The platform connects organization, person, workshop, session, student, order, and access records. Scheduling sits inside that wider workflow, so the public course listing and the administrative work refer to the same event.
Establish the hosting organization, location, contact context, and programme arrangements.
Set the preparation type, delivery format, presenter, and one or more meeting dates and times.
Connect the selected sessions, student details, order, and optional course selections.
Use session rosters, attendance information, workshop notes, and event-specific communications.
Manage online-course codes, registration status, reminders, and supporting study-material workflows.
The school hosting a workshop and the school a student attends are separate pieces of information. The application preserves that distinction while connecting a student’s registration to the relevant sessions and roster.
Registration and class administration
The public experience lets a student or registrant find a seminar, inspect its dates and format, choose sessions, and complete checkout. The application connects the order to the workshop and student-session enrollment records.
Behind that public journey, staff can review registrations and print session attendance rosters with the student’s name, school, and grade level. Workshop-level attendance and evaluation fields support administration after the teaching session.
Workshop-specific email tools and registration confirmations keep communications attached to the relevant event. The connection matters when a programme includes multiple meeting times or when one registration includes additional preparation options.
Online courses and follow-up
Live webinars use the workshop and session schedule. Optional online practice continues through partner-course access codes. The public programme includes ACT and SAT online preparation offered through ePrep.
Our work connects those selections to the registration and follow-up process: course-code records, email delivery, online-registration status, and reminder tools. Staff can see which follow-up action belongs to which student and programme.
Supporting tools include book information and mailing lists, so printed study materials and continued online access can be administered alongside the teaching programme.
Application support
Continued engineering and support cover administrative access, PHP compatibility, schedule presentation, checkout confirmations, notifications, and operational logging. The work follows a registration across its related records and communications.
This support is part of keeping the platform useful for both public registration and the staff coordinating delivery. Changes to an individual screen need to preserve the workshop, session, student, order, and course-follow-up relationships around it.
What the work delivered
The delivered application supports the work surrounding instruction and practice testing, from publishing a programme through registration, session administration, and continued study.
These original captures show seminar discovery, workshop scheduling, and the school-facing programme information.
Explore the programme
Scheduling and multi-party applications